Swift To-Do List Blog

How to get organized, how to be productive, Swift To-Do List tips and tricks

What’s new in 7.20: Email reminders, hourly recurrence, Task ID column and more!

We’ve just released Swift To-Do List 7.20. It is a very significant update, as it contains many new features, including:

  • Hourly task recurrence
  • Reminders X days before due date
  • Reminders X days before start date
  • Ability to edit snoozed reminders
  • New Task ID column + ability to find tasks by ID
  • Email reminders (Professional edition only)
  • Email recurrence notifications (Professional edition only)
  • Smarter task recurrence (read below)
  • Misc. fixes

To keep the program simple, we’ve removed hourly and daily reminders – you can use recurrence for the same purpose. Your existing reminders will be automatically converted to recurrence (if possible).

More detailed information about the new features follows.

Hourly task recurrence

Hourly task recurrence allows you to make a task recur every X hours, or X minutes. You can specify if you want it to recur only when the program is running, and the time from which it recurs. The time can be absolute (Eg. 4:00 PM), or relative (“From now on, and then from the next program start”).

Hourly recurrence

Hourly recurrence completely replaces the hourly reminder feature. Hourly recurrence has far greater flexibility.

Email reminders and email recurrence notification

If you have Professional edition, you can now receive reminders and recurrence notifications via email. All emails are sent directly from the program, so the email reminders work only when the program is running and you have correctly set the outgoing mail server (SMTP).

In case of email reminders, normal reminder window will be still displayed.

Emails are sent only if you check “Send me also email reminders” in the Reminder tab of the Edit Task window, or “+ Email me” in the action configuration of recurrence (in the Recurrence tab). You have to do this for each task individually.

Reminders before due date and start date

Before version 7.20, you could set any custom reminder, sure. But there were also due date and start date reminders. However, you could only set reminders on due date or start date. Some of you have requested the ability to set reminders before due date, so we’ve added it! But not only that, you can now have both reminder on due date and at the same time a reminder before the due date. (Same goes for start date).

You can now easily set reminders like “3 days before due date”.

Reminders before due date and start date

Ability to edit snoozed reminders

This feature is long over-due. When you snooze a reminder, it will show up in the Edit Task window when you later edit the task. You can then edit the reminder or disable it just like a common simple reminder.

New Task ID column + ability to find tasks by ID

Some of you have requested a “Task ID” column that displays a unique number identifier of the task. We’ve added this column. You can display it using Manage – Columns…. All task IDs remain constant for your tasks.

You can also easily find tasks by ID. Open the Find Tasks window (eg. using Edit – Find Tasks), and enter ID=number, or ID:number (or just ID number) as the search term.

Task ID column

Smarter task recurrence

This is basically a fail-safe for “duplicate” recurrence that is supposed to happen multiple times at once. It makes sure you are not flooded with recurred tasks when you haven’t been using the program for a while.

For example, if you were on holiday and haven’t started Swift To-Do List for 2 weeks, you will not find 14 new copies of each of your daily recurring tasks in your to-do list. Instead, Swift To-Do List will ask you for each task if you really want it to recur 14 times, or just once (or not at all). Just like this:

Recurrence confirmation

What’s next?

We will now focus on automatic online synchronization between computers. It will take us some time, but it is absolutely the most important update. This will also allow us to introduce mobile and web access to your tasks soon, and much more.

Related Posts:

stdl

Swift To-Do List 10

The ultimate to-do list and notes software for Windows.

4 Responses to “What’s new in 7.20: Email reminders, hourly recurrence, Task ID column and more!”

  1. Jean says:

    hi, I’m a trial user. Will there be plans to add in “appointments” for us to differentiate between tasks and appointments? Also, will there be plans to add in a calendar overview so that we can at one look see what tasks/appointments we have for the month/year? Thanks.

  2. Jiri Novotny says:

    Hi Jean,

    You can use the Type field to differentiate between tasks and appointments. You can even create your own types, and set them custom colors.

    And yes, full-blown appointment calendar is planned. For now, you can use filters to view tasks due this week or month.

  3. Hedi says:

    the only thing that is missing is sub-tasks or parent-child tasks (it should be easy to implement)

  4. Jiri Novotny says:

    Hedi: That is planned for the future.

Leave a Reply