You can now drag & drop emails into the task-view directly from your email program (Outlook, Windows Live Mail, Mozilla Thunderbird, Lotus Notes, The Bat! and possibly others). When you do that, magical wonders and miracles happen – the email is automatically converted into a task!

Lots of tasks come to our lives via email. This feature can be a considerable time saver.

But that’s not all! You will be also delighted to know that:

• You can drag & drop multiple emails at once
• Email subjects are used as task names
• Email body is used as task notes
• Email attachments are added as embedded task attachments
• The email itself is added as an embedded task attachment, so you can easily open the email again, and reply to it from your email program
• When dragging from Outlook, the notes will keep the HTML formatting, otherwise, the plain-text variant is used
• You can also drag & drop .eml, .msg and .mim files directly into the task-view. This can be useful if your email client doesn’t support external drag & drop – simply export the messages to files, then drag & drop the files into Swift To-Do List.
• When dragging from Outlook, you can drag & drop not just emails, but also Outlook tasks, and Outlook appointments
• The original messages are left intact, of course. Swift To-Do List works with a copy.

When drag & dropping a single email, Add Task window will open, enabling you to tweak the task as needed before adding it. When drag & dropping multiple emails, they are added immediately. You can edit them with the Batch Edit feature via the right-click context menu.

Quick video demonstration

What if my email client isn’t supported?

Some email clients, like Pocomail or Evolution don’t support external drag & drop. However, despair not, as there is a remedy! You can simply export the email(s) from your email client to a .eml or .msg file. Then, drag & drop these files into Swift To-Do List.

What if I use web-mail only?

You can either start using a desktop email client, like Mozilla Thunderbird, or, if your web-mail supports export to .eml or .msg, you can save the emails to your HDD, then drag & drop the files into Swift To-Do List.

Feedback welcome

If you have any questions, suggestions or comments regarding this new feature, post them below.

Related Posts:

• How to attach emails from Outlook to tasks (Video)
• Swift To-Do List 7.10 released: Embedded file attachments, attach emails to tasks, and more
• What’s New in 7.25: Import Wizard, better Batch Edit, more
• 30-second check: Do you get the maximum from Swift To-Do List?
• Is your to-do list impossible to finish?
• How to use Due Dates in your to-do list correctly

Turn emails into tasks – just drag & drop them into Swift To-Do List! is a post from: Swift To-Do List Blog

Supported email clients include Outlook, Windows Live Mail, Mozilla Thunderbird, The Bat! and possibly others – please let us know if your email client is not on the list. PocoMail is not supported, as it doesn’t support drag & drop between applications.

Basically, all you have to do is to drag & drop the email message into Swift To-Do List. You can drop it in the Notes panel or Attachments panel.

This video will show you how easy it is to attach an email to a task in Swift To-Do List. (Click “Play”)

You can also drag & drop calendar items and tasks from Outlook the same way.

To learn more about embedded file attachments, see the previous post “Swift To-Do List 7.10 released: Embedded file attachments, attach emails to tasks, and more“

Related Posts:

• Swift To-Do List 7.10 released: Embedded file attachments, attach emails to tasks, and more
• Turn emails into tasks – just drag & drop them into Swift To-Do List!
• Coming soon: Attach emails, embed file attachments
• Overcome procrastination with new Swift To-Do List
• New Swift To-Do List 7 Ultimate edition released
• What’s New in 7.25: Import Wizard, better Batch Edit, more

How to attach emails from Outlook to tasks (Video) is a post from: Swift To-Do List Blog

You can download the new version. As always, this upgrade is free for users of version 7.

Embedded file attachments

You can now store files directly in the Swift To-Do List database (.stdl)! Versions prior to 7.10 supported only shortcut file attachments, that linked to the actual file. Version 7.10 allows you to add both shortcut and embedded attachments. So you can always decide if you want to store the actual file in your database, or just have a shortcut to it.

Embedded file attachments have some advantages over file shortcut attachments:

1. When you copy the database to another computer, the attachments are copied as well, because they are all stored in your database (which is a single .stdl file)
2. When you backup your database, the attachments are backed up as well
3. If you lose the files, you can restore them from your database
4. If your database is encrypted, the embedded attachments are encrypted as well

They also have one disadvantage: They make your database file significantly larger. Although all embedded attachments are automatically compressed, having many embedded attachments can quickly make your database file quite large. That is usually not an issue, unless you have really large attachments.

Clipboard is of course supported: You can copy & paste the embedded attachments just like regular attachments.

Converting file shortcut attachments to embedded file attachments

Adding new embedded attachments is obvious and simple. How about converting existing shortcut attachments to embedded? Well, it’s simple as well!

All you have to do is to right-click the file shortcut attachment, and click “Make Embedded”:

The attachment will be automatically converted to embedded attachment and stored in your database.

Save As (another new feature)

As you can see on the previous screenshot, you can now also right-click any attachment (both embedded and shortcut) and use “Save As”. This allows you to save copies of the files to a specified location. You can even use this for multiple attachments at the same time.

Opening and editing embedded attachments

You can open the embedded attachments just like shortcut attachments. However, there is a significant difference: Because the embedded attachments are stored in the Swift To-Do List database, they must be unpacked into a temporary location first.

When you open an embedded attachment, it will be automatically unpacked into a temporary location and opened from that location. If you then change the file (for example, when you edit a Word document or .txt file), Swift To-Do List will detect the change, and ask you if you want to bring the changes back into the database – if you select Yes, the attachment will be re-embedded into the database and thus updated from the temporary location.

New Options related to attachments

There are two new options related to Attachments, in Options – Notes:

If you check “Embed attachments by default”, all pasted / dropped files will be automatically embedded.

By default, files over 6 MB display a warning about their size. You can disable the warning using the second option.

Attach emails from Outlook, Thunderbird, The Bat! and other email programs

This is extremely useful and exciting new feature. I’m going to write a separate blog post about it. But basically, you can now just drag & drop emails from most email programs into the notes and attachment panels in Swift To-Do List. We’ve tested it with Outlook, Mozilla Thunderbird, The Bat! and Windows Live Mail. PocoMail unfortunately doesn’t support communication with other programs.

All email messages are added as embedded file attachments, so you can work with them even if you do not have the original email message stored on the computer from which you are running Swift To-Do List.

If you open the attached email message, it will be opened in your default email client.

If you are using Outlook, you can even drag & drop calendar items and Outlook tasks to attach them to your tasks in Swift To-Do List.

We’ve published a blog post about attaching emails that includes a video.

Additional information for advanced PC users

Embedded attachments are super-smart:

Embedded files are automatically compressed. If the file is already compressed, Swift To-Do List will not compress it again, so you don’t have to wait unnecessarily. The detection is based simply on file extensions (eg. Swift To-Do List does not compress embedded mp3 files and zip files, as they are already compressed).

Duplicate attachments are automatically detected, and stored only once in the database. You will still see them attached to the tasks that you attach them to, but the actual data is stored only once. This allows you to quickly copy tasks with attachments, without waiting or worrying about the size of your database.

Also, if you edit one of the duplicate attachments, the changes will be saved only to the attachment that you edited and 2 different files will be stored in the database from that point on.

We’ve decided to put a limit on the maximum size of a single attached file: 240 MB. This is because extremely large attachments could slow the program down.

More new features coming

We are already working on another update with useful new features and improvements.

The most important thing that we are working on is an online synchronization feature, that will allow you to easily synchronize Swift To-Do List between computers with a single click. However, this will take us some time (2-3 months at least).

Related Posts:

• How to attach emails from Outlook to tasks (Video)
• Turn emails into tasks – just drag & drop them into Swift To-Do List!
• Coming soon: Attach emails, embed file attachments
• Overcome procrastination with new Swift To-Do List
• What’s New in 7.25: Import Wizard, better Batch Edit, more
• What’s new in 7.20: Email reminders, hourly recurrence, Task ID column and more!

Swift To-Do List 7.10 released: Embedded file attachments, attach emails to tasks, and more is a post from: Swift To-Do List Blog