I have been using Swift To-Do List (STDL) daily for 14 months—it has become and continues to be absolutely indispensable in my efforts to overcome the “chaos of the surging, heaving universe”.

I am unable to answer the question “Does God play dice with the universe?” but at least operationally, here on earth, STDL is the tool that gives me the ability to be Master of My Own Universe—the feeling of competency that STDL engenders is simply priceless.

I had previously utilised Zoho, the popular web-based, subscription project management software for 3 years. We both grew together, I in learning its effective use, along with its far faster development, major redesign(s), & its early-but-eventually-sorted-out problems with support, which then often could take up to 3 weeks to get an answer to a query.

However, it got to a point where it technically no longer suited my simple requirements:

I had become a bit like the child who has a pair of shoes that is perhaps just a bit too large. There was no longer a good fit between me and the software.

Armed with the knowledge gained from Zoho, my extensive research enabled me to whittle the shortlist to two, Swift and another popular task management software. Not yet into the world of mobile computing, I was seeking software which was definitely neither web-nor subscription-based, and had good support. And, as time has indicated to me, for the newbie product user the relationship with the developer is crucial, and can even be the deciding factor whether one purchases or continues use of the product or not. Questions of his responsiveness, willingness, degree of openness to suggestion or request, and the oft-neglected consideration of his degree of patience for initial newbie handholding, stumbles & mistakes while striving to learn—the “chemistry” – can not be underestimated. Both STDL and its developer Jiri Novotny have come through with flying colours on all points.

As an independent operator, my requirements are that my task management tool be simple, easy-to-use, provide flexibility for increased or increasing complexity if & when needed—STDL has this in bucket loads.

It allows those who wish to work with the creation of simple lists to fairly complex project management requiring collaboration & greater precision by use of task attributes and the filters. I work somewhere in between.

One feature that I particularly liked about Zoho was its calendar design, while in some ways a little cumbersome, its smallness, flexibility, and its functionality I thought pretty good. To compensate for Swift’s absence of calendar, I utilised – incorrectly – the Find Tasks window to enable me to work across to-do lists and especially across tasks. Yet I had no way to minimise the window, enabling me to readily move to other software & return to the desired to-do list and task–I then made do with judicious use of the filters to assist me.

The result of my long-awaited introduction of the Swift To-Do List calendar feature is joy—it too is small and unobtrusive . It also employs the core functions of the filters through the Find Tasks window–today, tomorrow, as well as essential column actions such as start date, due date, completion, creation, changes dates. Very importantly it can also be minimised, allowing ready movement to other software & return to the desired to-do list and task. This now makes task retrieval and my life much easier. I “reside” daily at the open calendar window, but should this now be not enough, I have found Find Tasks search to be a very good supplement.

Another of Swift’s “small footprint” features that I like is the task-independent memo. While the calendar enables me to see across to-do lists and tasks, giving me the broad picture, the task-independent memo, only a single click away, enables me to “pull together” those tasks which are spread among numerous to-do lists but collectively are components of a project or theme.

The screenshot shows a memo:

There is a lot of software within the task management ‘space’ or market, and I am sure even more since I selected STDL. There are many variables to consider carefully, as I did. I would very highly recommend that you give Swift To Do List a test run — I am sure that like me, you’ll find much that will satisfy.

~ Elius Levin

Related Posts:

• Swift To-Do List Review by Darryl Benjamin
• Swift To-Do List case study by Bob McClellan, IT manager
• Swift To-Do List Review and case study by Sherri Willson
• Swift To-Do List Review by Chuck Gallozzi
• Swift To-Do List Review by Chris
• Swift To-Do List 10 with scheduling calendar released!

Swift To-Do List Review by Elius Levin is a post from: Swift To-Do List Blog

We struggle to build our businesses and personal empires every day, and yet, there are far easier and simpler ways to attain happiness now. And what’s more, this gained happiness will help us in our daily quest for glory – numerous scientific studies have proven that happiness doesn’t come from success, it actually causes it.

Happiness has many benefits – more successful professional life, better personal life and relationships, better health… but most importantly, happiness is the ultimate goal by itself. When you ask anyone in the world what they want in life, the answer will always be “happiness”.

Studies have also discovered that happiness will make you:

• More sociable
• More altruistic and kind
• Like yourself more
• Like others more
• Able to resolve conflicts easily
• Have stronger immune system

In the end, it will bring you more satisfying relationships, great career, and longer healthier life.

Money helps, but it won’t make you happy

Another study, done by Philip Brickman, has proven that money doesn’t bring happiness. When lottery winners were enquired about the happiness in their lives, they weren’t happier than regular people in the control group. In fact, people who won the lottery derived less pleasure from simple things in life.

Studies have also shown that higher income doesn’t help either – once you can afford the necessities in life, an increase in income doesn’t result in a considerably happier life.

The reason behind this is that we get used to what we have very quickly. Getting new stuff gives you a short-term boost of good feelings, but you get used to it quickly and sink back to your pre-purchase level of happiness. Yesterday luxuries can soon become today’s necessities and tomorrow’s relics.

So, how to bring a permanent smile to your face, when money isn’t the answer?

Unfortunately, 50 percent of our overall sense of happiness is genetically determined. 10 percent of our happiness is due to general circumstances (education, income, relationship status). But the great news is that 40 percent of our happiness is derived from the day-to-day behavior and the way we think about ourselves and others. It is easy to change this 40 percent and become significantly happier quickly.

The popular advice is to think positive. Positive thinking may be helpful, but definitely not when you just try to suppress your negative thoughts. Not only it doesn’t work, it will make you feel even worse. Distracting yourself is a bit better, but it’s not the solution either. For long-term sense of happiness, research suggests that you need to know how to write, do small acts of kindness, and change your attitude to feel more grateful.

Writing will make you happy, talking won’t

Majority of people think that talking about negative or traumatic experiences with others will make them feel better. However, the reality begs to differ – venting your emotions and sharing your pain won’t make you feel any better. It won’t affect how you feel in a week at all. So, if talking to others about your negative experiences is mostly a waste of time, what can you do to actually feel better permanently?

One proven option involves “expressive writing”. Studies have shown that by writing your thoughts about the negative events in your life for just a couple of minutes each day can not only make you feel better, but even improve your health, and increase your self-esteem.

See my previous post on freewriting – combining these 2 techniques can be especially powerful!

The obvious question is – why talking about a traumatic experience has no effect, but writing about it yields such beneficial results?

The reason behind this is that talking and writing are very different. Talking is unstructured and chaotic, while writing is structured and leads you towards solutions. Talking can make you even more confused, but writing helps you to organize your thoughts and has a big solution-bias.

So, now we know that writing your thoughts is helpful for those who have experienced a trauma in their life, but how about using this idea to promote everyday happiness? Science says it’s indeed possible.

The Gratitude Attitude

Whenever you are exposed to anything for a longer period of time, it will eventually disappear from your awareness.

We all have something to be happy about. Perhaps a loving partner, good health, great kids, satisfying job, close friends, interesting hobbies, caring parents, roof over our heads, clean water to drink, great collection of music CDs, or enough food to eat.

However, as time goes, we get used to what we have, and all these wonderful things disappear from our minds.

To put it another way – you don’t know what you’ve got till you lose it.

Researchers have wondered what would happen if people were reminded of the things that they should be happy about – they asked 3 groups of people to write weekly. The first group was told to list 5 things they are grateful for, the second group listed 5 things that annoyed them, and the third group listed 5 events that have happened during the past week.

The results were very interesting. Compared to the annoyance group and events group, the people in the gratitude group ended up happier, more optimistic about the future, healthier and even exercised much more.

Your ideal future

Research shows that although mere visualizing of a wonderful future is unlikely to increase your chances of achieving your goals, it can make you really happy.

Studies have shown that imagining your ideal future or describing the most wonderful experiences from your past, for just a few minutes each day, will make you significantly happier.

Affectionate Writing

Being in a loving relationship is good for your physical and psychological health – that’s probably no surprise. However, are these benefits the result of receiving love, expressing love, or both?

A study has shown that by spending 20 minutes thinking and writing about someone loved, and describing why this person means so much to you, once a week, will increase your happiness and reduce your stress and cholesterol levels.

To happiness through writing

To sum it up, certain types of writing can lead to long-term everyday happiness. Expressing gratitude, thinking about a wonderful future, and affectionate writing about a loved one have been scientifically proven to work. All it takes is just a piece of paper and a pen (or a text editor), and a few moments of your time.

Incorporating happiness writing into your life

You can attain greater levels of lasting happiness by writing a special happiness journal. This journal should be completed on five days of the week; each entry should take just a few moments. After finishing the journal, you should quickly notice the difference in mood and happiness. These changes may persist for months. Repeat the exercise if you feel the effects wearing off.

Monday: Gratitude
List three things that you are grateful for. It could be anything – your family, friends, home, food, smile of a stranger, your dog, lovely cup of coffee, flowers, birds singing outside, good health. Think back over the past week and list three things.

Tuesday: Wonderful Memories
Think about one of the happiest moments in your life. Choose just one experience and relive the moment. Imagine how you felt, and make the vision as vivid as possible. Now write about that experience and how you felt. Don’t worry about grammar, spelling, etc.

Wednesday: Fantastic Future
Write about your life in the future for a few moments. Imagine that everything has gone really, really well. Be realistic, but imagine that you’ve worked hard and thus achieved your goals. Imagine you have become the person you want to be, and everything feels like a dream come true.

Thursday: Affection
Choose one person in your life who is very important to you. Your partner, close friend or family member. Write a short letter to this person, describing how much you care for them and how important they are for you. Write it like it was the only chance to express your feelings to them you will have. (There is no need to actually send the letter; it’s simply another part of your personal happiness journal.)

Friday: Happy week in hindsight
Think back over the past seven days and write about three things that went well for you. It doesn’t matter if they are trivial or important.

I personally use our very own Swift To-Do List to keep the happiness journal. The memo feature is perfect for it.

You won’t realize how great your life is, right now, until you try this.

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Creating Lasting Happiness In 5 Minutes a Day is a post from: Swift To-Do List Blog

You might not realize it, but preserving knowledge is actually more important than acquiring new knowledge – what is all the new knowledge good for when you can’t retain it and put it to use? Even if you forget only half of the important things, your learning will be two steps forward, one step backward. You can do better.

However, you can’t just fully count on your brain when it comes to remembering. Your brain constantly purges your memory from irrelevant, outdated and obsolete information to prevent you from going crazy. Do you remember what you had for breakfast on May 24, 2001? Of course you don’t. And that’s actually a good thing. In fact, a certain rare condition related to memory exists – people suffering it can’t forget even the most useless things that happened to them a long time ago. They usually end up insane, because the information overload is crushing.

What can you do to remember the important information

The problem is that your brain can’t differentiate between useful and useless information on its own. What is important for your brain might not be important for you. (and vice versa)

Here is the secret: You can tell your brain: “Hey, this is important, don’t forget this one, OK?” There are multiple ways how to communicate the importance to your brain (eg. repeating it in your mind), but the absolutely easiest way is by writing the information down. When you write something down, your brain automatically knows that it is important.

Most importantly, writing information down has double benefit:

• First, because you’ve communicated to your brain that the piece of information is important, you will be able to remember it more easily and much longer.
• Second, since you have the information written down, you can look it up whenever you need. Even if you forget it, you can always easily retrieve it.

Swift To-Do List support for notes and memo combined with hierarchical tree, task management and reminders makes it ideal for a simple personal knowledge base. It is easier than ever before to establish habits that will allow you to never forget anything important again. All you have to do is to store the vital knowledge in Swift To-Do List.

Related Posts:

• Keeping logs and simple records on your computer
• New “Memo” feature: Organize not just tasks
• Meta Productivity released! “Dramatically Increase Your Productivity”
• Is your to-do list impossible to finish?
• Swift To-Do List Review by Elius Levin
• Swift To-Do List Review by Darryl Benjamin

Preserving knowledge and retaining information is a post from: Swift To-Do List Blog

I personally use Swift To-Do List to organize not just all my tasks and to-do lists, but also:

• All my goals (for current month and year)
• Predictions for the next year (this can be quite fun!)
• Logs of books I’ve read
• Logs of shows I’ve seen
• List of interesting and inspiring quotes
• List of things I’ve borrowed and that I owe to someone
• List of things and activities I would like to try
• List of places I want to visit
• And most importantly, my thoughts (in a form of simple journal)
• (And lots of other things, but that’s a story for another time ;-))

How to create and manage a simple log?

It is quite simple. You can either create a dedicated memo for your log, or place it in notes of one of your tasks – for example, if you have a task “Read 10 books about marketing”, you could maintain the list of books you’ve already read in the task’s notes.

Having a stand-alone memo works best for most logs, though. This is a screenshot of simple book log managed in Swift To-Do List:

Creating log step by step

1. Create a new memo in the to-do list tree (learn more about memos)
2. Write a header for your new memo and increase its font size (optional)
3. If you want the log to have multiple sections, make a few new lines, then insert a separator (Ctrl+J), write a header for that section, make a new line and insert another separator.
4. Now you can start adding records!
5. To create a record, simply make a new line, insert date stamp (eg. using Ctrl+D) and write the record (eg. the name of the book that you’ve just read).

Some useful notes hotkeys:
Ctrl+D – insert time and date, Ctrl+G – insert date only, Ctrl+Q – insert time only.

You could also use bulleted list that Swift To-Do List supports, but the bullets are not very useful in this case, as every line is a different record anyway.

Summary

As you can see, Swift To-Do List is very versatile, and can be used to manage list of various things, including logs (lists with timestamps). Similar approach could be used for simple journaling. I will write more about that in one of the future posts.

There are many kinds of lists – and logs are one of them. I hope that this post has inspired you to create more lists, because lists are great tool not just for living organized life, but also for retaining information and knowledge.

Related Posts:

• Creating Lasting Happiness In 5 Minutes a Day
• Preserving knowledge and retaining information
• New “Memo” feature: Organize not just tasks
• Is your to-do list impossible to finish?
• Swift To-Do List Review by Elius Levin
• What’s New in Swift To-Do List 7.46

Keeping logs and simple records on your computer is a post from: Swift To-Do List Blog

What is a memo?

Memo is a new feature added in Swift To-Do List 7. It is an independent note that you can add to the hierarchical to-do list tree. You can now create not just to-do lists, but also memos. This brings the functionality of our Tree Notes right into Swift To-Do List. A powerful combination, indeed.

Memos are very useful, because they give you a lot more editing space than task notes. Sometimes you just need to store your notes or a text that is not related to your tasks somewhere. That somewhere can now be Swift To-Do List :-).

How to create a memo

Creating a memo is very similar to creating a to-do list. All you have to do is to open the Add To-Do List dialog, and select “Memo” in the Create box. Then just choose the name and icon, and press OK as usual..

How does memo look?

This is how Swift To-Do List looks with a memo currently selected in the tree:

As you can see, there is no task-view when a memo is selected – just the notes area, with all features enabled (formatting, saving to files, opening from files, printing, attachments, etc).

Memo tips and tricks

Some things you might not know about memos:

• Memos can be searched using the Find Tasks feature – just make sure you have Memos checked in the Find Tasks dialog.
• Memos can contain attachments, just like tasks
• Just like task task notes, all changes of memos are saved automatically. However, when editing a memo, you can also use Ctrl+S to force an immediate save and add the current state to the undo-history available from Edit menu. This trick applies for task notes as well, by the way!
• Do you have any empty to-do lists that just contain other to-do lists? You can edit these empty to-do lists and change them to memos. You can then a write short summary of the sub-lists in the memo (or anything else). That is much more useful, isn’t it?
• Memos have a special indicator in the tree (if enabled in Options), that looks like this: ●

What can I use memos for?

You already know how to organize your tasks – and memos are a great choice to organize everything else.

For example, memos are great for maintaining various list of things, because not all lists are actionable task lists. Also, memos are the best way to store your ideas.

I personally use memos for keeping various records and logs, writing my personal journal and thoughts, storing interesting snippets of information and quotes, storing my favorite website links and resources, yearly goals, ideas etc. Once the information is stored in a memo in Swift To-Do List, I know I will never lose it. That brings me true peace of mind.

We’ve substantially enhanced memos in version 7.05. You can now export and print them using the Print or Export dialog just like to-do lists. If you have not updated to the latest version yet, you can download it now from our website.

Related Posts:

• What’s New in Swift To-Do List 7.46
• Preserving knowledge and retaining information
• Keeping logs and simple records on your computer
• Is your to-do list impossible to finish?
• Swift To-Do List Review by Elius Levin
• Creating Lasting Happiness In 5 Minutes a Day

New “Memo” feature: Organize not just tasks is a post from: Swift To-Do List Blog