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Swift To-Do List case study by Bob McClellan, IT manager

Jiri Novotny — Thu, 27 Jun 2013 10:03:41 +0000

Q: What is Swift To-Do List to you?

Swift To-Do List is much more than a task scheduler. For me it’s a project management tool. All projects, regardless of how big or small… now start in Swift To-Do List.

Q: What problems does Swift To-Do List help you overcome?

The problems and challenges that Swift To-Do List helps me with is the ability to organize my work.

Q: What effect did Swift To-Do List have on your life?

The biggest impact is that it provided me the feeling of control.

Everything I am working on (and have worked on since starting to use Swift To-Do List), is organized, easy to find and easy to jump into as needed.

Q: Which are your favorite 5 features, and why?

Here you go…

1. Subtasks became my favorite feature of Swift To-Do List. This refines the ability to organize and allows you to create ‘Steps’ for any given task.

2. Filters. Next is the flexibility to create and filter by any number of combinations of a task’s properties. Status, Priority, Due Date etc…

3. Notes. Having notes for each task and sub-task is key to keeping all specifics related to a given step or job task.

4. Shortcuts, links & attachments. Everything I work on revolves around associated files… .xls, .doc, .accdb, .sql etc. Being able to easily link to the related files is what ties it all together.

5. Calendar panel. Being able to quickly see, scroll through… and act upon tasks due on a given date is huge. This allows you to flag tasks and forget about them till you need to address them.

There are many AWESOME features that make Swift To-Do List the program that is always in use both at home at the office. Simply put… for me at least… this has become an indispensable tool.

Bob’s Swift To-Do List Review

Introduction

Being a database application developer, I felt like I was in a never ending quest to find the ultimate program to allow me to keep all my projects, tasks, schedules and code, in a manageable format that was easy to navigate and maintain.

I tried everything from using spreadsheets with hyperlinks to multiple versions of programs I’d build myself, to the Outlook tasks & calendar. Until I stumbled upon Swift To-Do List. I must say… I think I finally found the ultimate program I’ve been looking for.

Let me elaborate

When I first started reading about it I thought… hmmm this looks like it has potential. I downloaded the trial version (which you can use for free for 30 days).

I started using It and couldn’t help but smile as it became obvious how easy it was to navigate and customize.

All the logic that I tried to incorporate into the way I work day in and day out was somehow all part of this program. Swift To-Do List allows you to effortlessly stay organized and focused on the tasks that really need attention.

Before Swift To-Do List, trying to maintain focus on projects was a job in and of itself. Interruptions from people walking in, calling or emailing seemed to be a constant distraction. Everything was important enough that it required at least a bit of note taking along with shuffling the work queue to determine what priority each new task warranted.

How I use Swift To-Do List

In addition to capitalizing on the ease in which tasks can be shuffled into the work queue, I also set up individual tasks for different projects I am working on.

The beauty here is that all related files, code, notes and logic is stored together. As the project grows, you keep adding what you need. This allows you to maintain focus and not feel overwhelmed.

Each task has its own notes as well as shortcuts to files, folders or web addresses. (this is KEY for me)

You can use sequencing to plan through each phase. This really helps me keep tabs on the scope of each project. I set up separate To-Do lists for each Project. Each task within the project then becomes its own entity.

Check out the screenshot below…

For me, the way this is laid out, combined with the ease to customize… just about everything… well… it just doesn’t get any better than this.

This is exactly what I need to work the way I want to. It allows me to keep an eye on everything. The counters in the tree allow you to see open tasks at a glance.

When you are ready to do work, hit the global hot key and Swift To-Do List is minimized to the tray. While you are working… if you think of something you need to remember, or you need to add a shortcut for the file you just spent 20 minutes on… simply hit the global hot key and Swift To-Do List is right in front of you. Add the shortcut.. make a note… hot key it back to the tray. It’s a beautiful thing.

It’s hard to elaborate on exactly how easy this program lets you to dump your thoughts, plans & new ideas into a central repository for speedy retrieval on demand. I highly recommend downloading the free 30 day trial to see for yourself.

As projects are completed, you can move them to an archive folder. No need to try and remember where it’s at… Simply CTRL+F to find it. Quickly and easily… your mind is right back into the project you finished 2 weeks ago.

I purchased it after 2 weeks of use. I am thoroughly happy with this software and have no reservation about recommending it… (and I have to all my family and friends).

One ecstatic customer,

– Bob McClellan

Swift To-Do List case study by Bob McClellan, IT manager is a post from: Swift To-Do List Blog

Swift To-Do List Review and case study by Sherri Willson

Jiri Novotny — Mon, 02 Jul 2012 11:52:41 +0000

Sherri Willson, a small business owner (Designer Label Gal, Inc.) has sent us her review of Swift To-Do List; and she even lets us take a peek behind the curtains for inspiration, as she included screenshots, so you can see how she uses Swift To-Do List to run her small business. The screenshots show the customization features (e.g. colors), that managing complexity with the to-do list tree is easy, and how you can use Swift To-Do List to process and manage orders. Sherri is among our satisfied customers.

About Sherri: Sherri has been in IT since the 1980′s. She has a strong IT background (Management Information Systems, A+, MCSE, and Computer Forensics). Due to the economic downturn, Sherri lost her corporate job. She accidentally stumbled upon the labeling business through her love for greyhounds by providing return address labels to help promote rescuing retired racing greyhounds. One thing lead to another, and Sherri has created and been running her own successful eCommerce Full Service Graphic Design and Short Run Printing Company, Designer Label Gal, Inc., since 1995.

I have been looking for a solution to help organize my company for the last 3 years. I have been researching, trying, experimenting for a way to organize my life. Spent countless dollars and time trying many “so-called” solutions/programs to help centralize, organize my daily tasks. I stumbled upon Swift To-Do List and within a few days have effectively turned my company around.

I’ve been juggling so much STUFF in my head. No wonder I felt I was going insane.

I run a small graphic design business
sell in multiple locations
plus my personal life!

On average, I receive 100 – 200 daily emails. I was struggling and overwhelmed with organizing/juggling all the inquiries/orders/request for quotes from direct orders, Facebook, Etsy, etc.

When I began using Swift To-Do List, I quickly turned the easy customizable features and turned the program into a way to manage Projects (Project Management), Customer Relationship Management, a Sales tool and much more.

I am impressed and inspired by the commitment Dextronet.com exemplifies. They are 110% committed to customer service. If you have an inquiry – they immediately respond back. If they don’t have the functionality you would like, they seriously look into it and 9 times out of time, place it into their timeline. In the short time I have been using their program; they have had several updates which each time adds a new feature which is easy to learn and makes the product even better. I cannot wait for what the future holds with this company and product.

To give you another example of how easy this program is to use. I have a part time assistant, Hannah. I spent 10 minutes with her explaining what I did and how to use Swift To-Do List. Hannah figured the program out and we both couldn’t believe how powerful and wonderful it was. We have come up with new ideas and ways we could use the program and we can both work simultaneously, I work using their cloud Version, while she works on the desktop version. We are definitely more efficient and can accomplish tasks quicker, faster and more efficiently. Additionally, the on-time timer is an added benefit so we can now see how long projects take so we can more efficiently provide our client with more accurate timelines and price out our products and services with accurate numbers instead of guessing.

I have wasted so much money trying other products. I wish I knew about Swift To-Do List earlier. Swift To-Do List is so perfect. Simple, provides enough customization/flexibility features to make it your own without it taking hours/days/weeks before you figure it out and implement it.

All in all – Designer Label Gal, Inc. is a more profitable and efficient company because of Swift-To-Do List!!!

Thank you, Jiri Novotny and Dextronet.com.

~ Sherri

Swift To-Do List Review and case study by Sherri Willson is a post from: Swift To-Do List Blog