Swift To-Do List 11

To-Do List Software for Windows: Get in total control of your tasks and notes!

What's new in Swift To-Do List 8.0

The new version 8 of this personal organizer software brings multiple new incredible features, which can dramatically improve the way you work and organize your life.

This upgrade also has a lot of innovation in it.

Of all the new features, 2 features are available only in the Ultimate edition (Column renaming and task numbering), and 3 features are available only in Professional and Ultimate editions (Subtasks, Hide Until field, and automatic archiving of done tasks). All the other improvements and features are available in all editions.

If you use Standard or Professional, then when upgrading to v8, you can also optionally upgrade to a higher edition at the same time. This will unlock even more new features for you, including all the other extra higher-edition features already present in v7.

The most important new feature is subtasks support. Just the subtasks alone are well worth the upgrade price. As you read on, you will learn more about them.

Congratulations to you and your team! This is more than a major release, the subtask implementation makes it essentially a brand new product!
Serge T, USA

Major new features and improvements

New Ultimate edition features

  • Renaming of columns/fields: Re-purpose any field, such as Type, Context or Start Date to something different. For example, rename the "Start Date" to "Shipment Date". Or, rename "Due Date" to "Last Contacted Date". Or, rename the "Context" field to "Client". Or, rename "Type" to "Supervisor"... anything you want! This is the ultimate customization - all up to you.

    Rename columns (fields) - in the Ultimate edition

  • Item numbering for to-do lists and lists. Task names can be now automatically prefixed with a number, e.g. "1. First task", "2. Second task", etc. This gives you a better sense of how much work is left.

    Numbered list

    Numbered lists

  • Outlook Add-In: Create tasks from emails with just 1 click.

New Professional edition features

  • Subtasks support:


    Swift To-Do List now has one of the best subtasks supports ever implemented. In its ease of use, it is unmatched.

    With subtasks, you can break down complex tasks into easily manageable chunks, which will dramatically boost your productivity. You will also enjoy your work more, as you will clearly see the progress you are making.

    By breaking complex tasks into smaller subtasks, you can reduce procrastination and make your work more enjoyable. The big, intimidating tasks will suddenly seem like small cute puppies that you can easily handle. It will be much easier to focus, as the next small action step will be always right in front of you.

    Once you lay out all the small steps in front of you, following them will be easy.

    How does one eat an elephant? One bite at a time.

    Subtasks can be created in many ways: You can just Drag and Drop one task onto another to move it under it and turn it into a subtask. You can also move tasks left/right to create the subtask hierarchies. Or, you can just use the Add Subtask button or keyboard shortcut. Simply put, creating subtasks is very, very easy - so you will use them, and reap all the benefits.

    This can't be stressed enough: Just the subtasks alone are well worth the upgrade! Subtasks can change the way you organize your work, and will benefit you tremendously.

  • Hide Until field enables you to hide tasks until a specified date. It's a "snooze button" for your tasks. This allows you to keep you rlists short, useful, and motivating. Hide things that you don't have to worry about for now.

    Unique "Hide Until" feature

    The top reason people abandon their to-do lists is that the lists become too long, cluttered and overwhelming. By using the Hide Until field, you can keep your lists short & sweet!

    Once you start hiding the tasks which are not relevant right now for later, you will wonder how you could've ever lived without this feature.

    And if you want to view the hidden tasks, just use menu View - Tasks Hidden Until Later.

  • Automatic archiving of done tasks after a specified number of days (or even immediately). Keep your lists clean and uncluttered.

    Automatically archive done tasks

New features added to all editions

  • List, a new type of tree item beside to-do lists and memos. Lists are perfect for all non-task items. Items in Lists don't have checkboxes, are not included in the "Tasks to be done" infopanel statistics, and can be easily hidden by filters. Very useful for all non-actionable items, such as inventories, collections, recipes, ideas, references, and anything else that is not a task, and that you want to keep separate from tasks. This makes Swift To-Do List the ultimate universal organizer for Windows!

    Manage any lists, not just to-do lists

  • Tasks can be now reordered in all view modes. Before, it was possible to reorder tasks only when viewing a single to-do list.
  • Reminders are preserved until you actually dismiss them, so you won't lose any opened reminders by exiting the program or rebooting your computer anymore.
  • Filters can optionally change the view mode when used, so you can create a filter that immediately displays all tasks and filters them.
  • In notes and memos, hyperlinks to tree items (to-do lists, memos, lists) can be created in the text.
  • You can now use automatic alphabetic sorting of the to-do list tree.
  • New "Attachments" Options section, which allows you to customize many aspects of attachments, including what happens when you add a new attachment (Embed into Swift To-Do List database? Create shortcut? Ask me?)

Minor new features and improvements

  • Improved look and feel of all menus and toolbars, new beautiful loading screen.
  • New "Days Left" column which displays the number of days until Due Date.
  • Tree toolbar has new Move Right and Move Left buttons added, which allow you to easily manipulate to-do lists, memos and lists.
  • The window "Swift To-Do List is doing maintenance of your database" that was displayed when exiting the program is no longer displayed, unless you are running the portable version.
  • A target to-do list can be specified for tasks added via global hotkeys, so you can easily setup an "inbox".
  • The filters allow you to always filter for done/undone tasks, even when the Status field is enabled.
  • You can Ctrl+Click a tree item to switch to it and set view mode to "Selected To-Do List" at the same time. That way, you can quickly view just that one list if your view mode is set to All Lists etc.
  • When searching for tasks by typing (e.g. pressing "a" to find the first task that begins with "a"), you can now press the key repeatedly to cycle through all such tasks in the task-view.
  • Improved Import Wizard now displays the original imported value as well, and correctly imports reminders.
  • F2 key starts in-place editing in the task-view, and no longer opens the Edit Task window.
  • Since version 7, you can Shift + Click a column header to add it to the sort. This way, you can sort by multiple columns (e.g. first by Priority, then by Due Date). Version 8 now also supports Ctrl + Click on a column header, which allows you to add and remove columns from the sort. Among other things, this allows you to return to your custom manual task order even after you've sorted the list - just remove all columns from the sort.

Other, smaller new features and improvements

  • You can specify telephone number or a custom note for Contacts in the Manage Contacts window.
  • Default Time Estimate for tasks can be set in Options - New Tasks.
  • The Add Multiple Tasks window allows you to specify the target to-do list.
  • The Add Multiple Tasks window also allows you to add subtasks. Create whole outlines using tabs or the "-" symbol.
  • Support of pasting email address attachments in the format of "Full Name" <email@address.com>.
  • When opening email address attachment, the name is included as well (previously, only the address was used).
  • Find Tasks window remembers the last used filter.
  • When setting Time Estimate or Time Spent, you can enter the time in formats without spaces, e.g. 5h12m instead of 5h 12m.
  • Double-clicking on time tracker window will hide it to the notification area.
  • Time tracker always displays an icon in the notification area.
  • Many other small improvements and fixes.

What's coming next in the 8.xx line?

Well, A LOT of things. We are just getting started!

All the 8.xx updates will be free for all version 8 customers. And there will be many updates, with lots of new features and improvements.

This means: If you purchase version 8, you will be getting a TON of great extra features and improvements for a long, long time - all for free.

The upcoming new stuff might include:

  • Multiple optimizations which will significantly speed up Swift To-Do List and reduce RAM consumption. This is coming soon.
  • Finished and polished synchronization and collaboration features, as well as companion mobile and web apps.
  • Ability to create entirely custom columns (as many as you need).
  • A full-blown scheduling calendar.
  • More types of tree objects, such as spreadsheets or journals (logs).
  • Tables for notes.
  • Beautiful skins, which will enable you to choose a theme for Swift To-Do List interface.
  • More tree icons.

And many other things. This is just a few ideas - in the end, we might do something else, too. But one thing is sure: We plan to delight you.

Purchasing upgrade to Swift To-Do List 8

If you are a previous customer, you can upgrade to version 8 with a discount.

To purchase the upgrade to version 8, download and install the new version. Then, run the new version, and click the Buy button in the main toolbar. This will take you to the appropriate upgrade page, where you will see the pricing and will be able to claim your discount.

Alternatively, you can use the Upgrade Wizard on our website.

What's new archive


Any questions? We'd love to answer them!

Compatible with:
Windows 11, 10, 8, 7, Vista and XP, both 32-bit and 64-bit.


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