This is probably the biggest and most exciting release we’ve ever done. As one of our customers, Serge, said:

Congratulations to you and your team! This is more than a major release, the subtask implementation makes it essentially a brand new product!

And I have to agree! I think that just the subtasks feature alone makes this upgrade more than worthwhile to you.

Subtasks greatly help you reduce overwhelm and procrastination, and you can use them to manage projects and more complex tasks with ease, simplicity and clarity.

I would have never believed how powerful it can be to break complex tasks into small subtasks. Believe me, once you try subtasks, you will never want to go back.

You can see what’s new in version 8 here. The what’s new page includes screenshots and also contains more information on subtasks.

How to get the new version 8

1. First of all, download the new Swift To-Do List 8 from our website.
2. If you’ve purchased Swift To-Do List recently (after 5th of August 2012), you will automatically get a free upgrade, and your existing license code will keep working.
3. Or, if you’ve been already using Swift To-Do List for some time, then, as a previous customer, you will be able to purchase the upgrade to the new version with a significant discount. All you have to do is to click the Buy button in the new version, which will automatically take you to the correct upgrade page, where you will be able to purchase the new version with a discount. Alternatively, use the upgrade wizard on our website.

All your settings and data will be fully preserved, of course. Your data is sacred to us, so upgrading, installing or even uninstalling any of our products will never delete your data.

You love version 8

The feedback to the new version 8 has been extremely positive so far.

Nearly all of the early adopters told us that they absolutely love the new version, especially the subtasks feature.

For example, this is what Jason wrote us just yesterday:

Thanks for all your hard work! Swift To-Do List has really helped me get all my projects organized while getting much more done and stressing much less about everything. Subtasks have been really helpful in allowing me to break larger tasks down into smaller actionable tasks (…). I feel like I’m in control of my workday and personal life for the first time in many years.

I just went and bought the v8 Ultimate upgrade!

We are delighted by the reception, and super-excited about the new release and future of Swift To-Do List.

We are also very grateful for your ongoing support. Yes, I am talking to you. You are the reason we exist today, and we are honored to serve you. By purchasing upgrades, you allow us to fund further development and keep improving Swift To-Do List with ironclad commitment. (And we have a lot of extremely cool stuff coming as free updates in the 8.xx line).

Focus on innovation

I sincerely believe that Swift To-Do List 8 is truly the best to-do list software ever created for Windows.

Since Swift To-Do List has all the basic functionality handled so well, we’ve started to focus more on innovation.

For example, one of the innovative new features in version 8 is the Hide Until field. Using it, you can hide tasks for later. It’s like a “mega-snooze” for your tasks. Just pick a Hide Until date for any task, and the task will disappear. When the date comes, the task will appear on your to-do list again. By using Hide Until, you can keep your to-do lists super-relevant, motivating, and short & sweet. Just hide everything that is not relevant right now for later!

Also, I am very proud of our subtasks implementation. The subtasks have been designed really, really well. Using subtasks is dirt-simple and completely intuitive. For example, you can create them in many different ways: You can move tasks left/right to turn them into subtasks by modifying the task hierarchy. Or, you can use your mouse and Drag and Drop any task onto another task to turn it into its subtask. Or, you can simply use the Add Subtask button, or use the new Ctrl+M shortcut.

What’s coming next

Right now, we are working on a series of 8.xx updates to make Swift To-Do List faster across the board and reduce its RAM consumption.

After that, we plan to finish the sync/collaboration/mobile functionality, which has been in Beta for far too time now.

Then, a full-blown scheduling calendar and the ability to create entirely custom columns can be expected, among many, many other great new features.

So, what are you waiting for?

Just download the all-new version 8 and start reaping the benefits today.

• Keep your to-do list short and motivating by hiding tasks for later. Stay focused on what is relevant.
• Break complex tasks and projects into subtasks, and defeat procrastination and overwhelm. Doing the next small action step (subtask) is easy!

The two suggestions above are just some ideas – the new version gives much more new possibilities, of course!

To see what’s new and to perhaps get inspired how to use it, check out the what’s new in version 8 page.

PS: I would love to hear what you think! Just post in the comments below. We’ve recently made posting comments here as simple as possible.

Related Posts:

• Coming Soon: New Swift To-Do List 8 with subtasks!
• New Swift To-Do List 7 Ultimate edition released
• Overcome procrastination with new Swift To-Do List
• What’s New in Swift To-Do List 7.46
• What’s new in Swift To-Do List 7.30: In-place editing
• Tasks and oranges

Swift To-Do List 8 launched! is a post from: Swift To-Do List Blog

Today, I am very excited, because I will show you some of the new stuff from the upcoming release.

Version 8 brings multiple new incredible features, which can dramatically improve the way you work and organize your life.

We’ve put an enormous amount of effort and innovation into version 8, and we are both very excited and very pleased with the final result.

If you’ve already purchased Swift To-Do List 7 and been using it for some time now, you will be able to upgrade to version 8 with a big discount.

If you are a new customer and purchase Swift To-Do List 7 now, or have purchased it recently, you will get a free upgrade to version 8. (“Recently” means in 90 days before the official release of version 8.)

So, what’s new in version 8?

Well, a lot. The biggest feature are probably subtasks. Just the subtasks alone are well worth the upgrade price.

New Professional (and Ultimate) edition features:

• Subtasks enable you to break down intimidating complex tasks into easily manageable chunks and plan your work better. Subtasks can dramatically boost your productivity, and reduce procrastination. How does one eat an elephant? One bite at a time. The following screenshot shows subtasks combined with item numbering:
  
  
• Hide Until field enables you to hide tasks until a specified date. It’s a “mega-snooze” for your tasks. This allows you to keep your lists short and sweet. Hide things that you don’t have to worry about for now.
  
• Automatic archiving of done tasks after a specified number of days (or even immediately). Keep your lists clean.
  

New Ultimate-only features:

• Renaming of columns/fields: Re-purpose any field, such as Type, Context or Start Date to something different. For example, rename the “Start Date” to “Shipment Date” or “Last Contacted Date”. Or, rename the “Context” field to “Client”. This is the ultimate customization – all up to you!
  
• Item numbering for to-do lists and lists. Task names can be now automatically prefixed with a number, e.g. “1. First task”, “2. Second task”, etc. This gives you a better sense of how much work is left. (“Lists” are also a new feature – read on!)

New features added to all editions:

• List, a new type of tree item beside to-do lists and memos. Lists are perfect for all non-task items. Items in Lists don’t have checkboxes, are not included in the “Tasks to be done” stats, and can be hidden by filters. Very useful for all non-actionable items, such as inventories, collections, recipes, ideas, references, and anything else that is not a task. Organize anything, not just tasks!
  
• Tasks can be now reordered in all view modes. Before, it was possible to reorder tasks only when viewing a single to-do list.
• Reminders are preserved until you dismiss them, so you won’t lose the opened reminders by exiting the program or rebooting your computer anymore.
• Filters can optionally change the view mode when set, so you can create a filter that immediately displays all tasks, then filters them.
• In notes, hyperlinks to tree items (to-do lists, memos, lists) can be created in the notes text.
• You can now use alphabetic sorting of the tree.
• New “Attachments” Options section, which allows you to customize many aspects of attachments, including what happens when you add a new attachment (Embed into Swift To-Do List database? Create shortcut? Ask me?)

Minor improvements

• Improved look and feel of all menus and toolbars, new beautiful loading screen
• New “Days Left” column which displays the number of days until Due Date.
• Tree toolbar has move right and move left buttons added, which allow you to easily manipulate to-do lists, memos and lists
• A target to-do list can be specified for tasks added via global system-wide hotkeys, so you can easily create an “inbox“
• The filters allow you to always filter for done/undone tasks, even when the Status field is enabled
• You can Ctrl+Click a tree item to switch to it and set view mode to “Selected To-Do List” at the same time. That way, you can quickly view just that one list if your view mode is set to All Lists etc.
• The window “Swift To-Do List is doing maintenance of your database” that was displayed when exiting the program is no longer displayed, unless you are running the portable version.
• When searching for tasks by typing (e.g. pressing “a” to find the first task that begins with “a”), you can now press the key repeatedly to cycle through all such tasks in the task-view.
• Improved Import Wizard now displays the original imported value as well, and correctly imports reminders.
• You can specify telephone number or a custom note for Contacts in the Manage Contacts window

What’s coming next in the 8.xx line after 8.0?

Well, A LOT of things. We are just getting started!

All the 8.xx updates will be free for all version 8 customers. And there will be many updates, with lots of new features and improvements.

This means: If you purchase version 8, you will be getting a TON of great extra features and improvements for a long, long time – all for free.

The upcoming new stuff will include:

• Multiple optimizations which will significantly speed up Swift To-Do List and reduce RAM consumption. This is coming very soon (definitely in 2012).
• Finished and polished synchronization and collaboration features, as well as companion mobile and web apps.
• Ability to create entirely custom columns (as many as you need!).
• A full-blown scheduling calendar.
• More types of tree objects, such as spreadsheets or journals (logs).
• Tables for notes.
• Beautiful skins, which will enable you to choose a theme for Swift To-Do List interface if you desire so.
• More tree icons.
• And many other things.

One thing is sure: We plan to outrageously delight you.

Do you want to play with version 8 beta?

We already have a very stable build of version 8, tested by about dozen of people – but there might still be some little quirks that only you might notice.

If you would like to help us make version 8 perfect, please contact us, and we will send you the preview release.

If you have any questions, post in comments or contact us.

PS: Yes, the subtasks are awesome! :-) We’ve made them super easy to use. In fact, I think it might be one of the best implementation of subtasks ever created. Just wait until you try them yourself.

Related Posts:

• Swift To-Do List 8 launched!
• Coming soon: Attach emails, embed file attachments
• New Swift To-Do List 7 Ultimate edition released
• What’s New in Swift To-Do List 7.46
• Welcome to new Dextronet!
• What we are up to in 2016: Swift To-Do List 10 is coming

Coming Soon: New Swift To-Do List 8 with subtasks! is a post from: Swift To-Do List Blog

We’ve just released new juicy update of Swift To-Do List, version 7.63. As usual, this update is free for all existing customers. (If you don’t have Swift To-Do List yet, download it now.)

It includes new countdown timer, which is the most interesting new feature, because it allows you to overcome procrastination and resistance to your tasks.

If you learn to utilize the new timer feature as explained below, it can literally change your life, especially if you are struggling with procrastination or have hard time focusing and managing your attention.

As you read on, you will learn how you can benefit from the new timer feature, and how it can help you to focus and overcome procrastination.

Oh, and other than the timer, the new update also adds overdue tasks information in the info panel – with just 1 click, you can immediately see all overdue tasks. The new version can also email task reminders to assigned persons, and it allows you to open a folder where any file attachment is located, and much more.

How to overcome procrastination with the new Timer feature

The new countdown timer expands the existing Time Tracking feature.

Procrastination is caused by resistance. We feel resistance to tasks because the oldest and most primitive part of our brain, amygdala, is feeling threatened. It dreads the work, because it’s uncertain how long will it take or what else will you have to give up to finish it. However, this feeling can be eliminated by setting a time limit for your work session.

For example, to overcome resistance to any particular task, you can say to yourself: “I am going to work just 20 minutes on this task”. Then, start the 20 minute Timer for that task. You will have no problem getting started this way.

This has 4 very significant benefits:

1. First, it eliminates resistance, because it is now obvious that you will be working for just 20 minutes, so the task is no longer perceived as a threat by your primitive part of brain.
2. Second, it sets you free. During the countdown, you don’t have to worry about anything else. It frees you from everything else and gives you the permission to focus absolutely on that task.
3. Once the 20 minutes have passed, you will probably continue working. You will get into flow and you can actually feel euphoric while working!
4. The floating timer window will constantly shift your attention to the task. It acts like a magnet for your focus, which is invaluable in today’s ADD world full of distractions.

As a result, you can easily be 300% more efficient during these 20 minutes than usual. It can be quite revolutionary, actually. I’ve personally gotten some extraordinary results by using a timer, and I know of many others. It is proven. It just works. And it’s very, very effective.

20 minutes is just an example. You can use any time limit, from 5 minutes to 90 minutes. Heck, you can even set any custom number of minutes.

And by the way, if you have trouble focusing, you can also use the new Timer feature in combination with Pomodoro Technique, which is basically about structuring your whole work day in short 25-minute focused bursts and 5 minute breaks.

The Timer is in Ultimate and Professional editions only.

This is how you start it (by right-clicking any task):

And this is how the actual timer looks. On the screenshot below, you can see it on my desktop. It’s a floating window that can be set always on top, and you can of course customize the color and other things by right-clicking it. You can move it anywhere (it’s sticky).

When the time is up, “Finished” will start blinking on the timer, and you can either close it or reset it to start another session. You can also set a new timer with different time limit, for a different task or the same one.

Swift To-Do List keeps track of total time spent on any task when the timer or time tracker is running. If you display Time Spent column in the task-view, you will be able to see how much time have you spent total on each of your tasks.

Other new features

As always, there is also a bunch of other improvements to make you more efficient, productive, and make your life easier. These include:

• Info panel now contains “Overdue Tasks”. You can click that label and see all overdue tasks. The label displays the number of all overdue tasks. This gives you instant overview.
• New calendar mode, “Due Date or Start Date”. This allows you to see tasks starting OR due on any particular day (or days) with just a single click.
• New Filter option for Due Date and Start Date filtering: “In next 14 days”. This is similar to the “In next 7 days” option.
• For added convenience, you can now upgrade your license to a higher edition or purchase extra discounted copies using menu “Help – Buy Upgrades or Extra Licenses”.
• Attachments right-click menu now contains “Open File Location” for file attachments. This allows you to open the folder where the attachment is located. When it comes to embedded attachments, the folder from which they were embedded is opened.
• Email reminders can be now emailed to the person the task is assigned to. The same goes for recurrence notifications.
• Import from Task Coach added.
• You can now choose choose default task Type and default Context for your tasks. Do that using menu File – Options, then go to the New Tasks section.
• When creating a recurring task, the Due Date of the task is set automatically immediately based on the recurrence. E.g. if you create a task to recur in 7 days, its due date will be immediately set to 7 days from now.

Getting the new Swift To-Do List

All you have to do is to download the latest version and install it.

It’s just a few clicks away. Can these few clicks revolutionize the way you work?

PS: You might be also interested in my summary of The Now Habit, which is probably the best book on procrastination.

- By Jiri Novotny+, the obsessed author of the number one to-do list software for Windows, Swift To-Do List. Jiri’s life quest is to become productivity and achievement world-class expert to empower others to achieve their full potential. If you liked this post, then definitely follow this blog on G+.

Related Posts:

• 3 easy techniques to instantly stop procrastinating
• Tasks and oranges
• Using to-do lists efficiently
• What’s New in 7.26: Time tracking! Yes!
• 30-second check: Do you get the maximum from Swift To-Do List?
• How to use Due Dates in your to-do list correctly

Overcome procrastination with new Swift To-Do List is a post from: Swift To-Do List Blog

As you maybe already know, we’ve been upgrading the 7.xx version a lot for the past 1.5 years, and we will continue to do so. All of our existing customers have thus gotten dozens of very significant upgrades for free. We could’ve easily released these upgrades as version 8 long time ago, but we want to have something truly spectacular to ship as a new major version. Version 8 is most likely not coming any time soon – we will just keep improving the 7.xx line like crazy, and giving all these upgrades away for free to existing customers. There are many things we want to implement first.

In light of this decision, we’ve also decided to launch new Ultimate edition now. The Ultimate edition includes some extra exclusive features not available in Standard or Professional editions. We believe that successful people and small business owners who want to have simply the best to-do list software tool available will be especially interested in it.

We will be adding some new features only into the Ultimate edition from now. We will never stop upgrading Swift To-Do List Standard and Professional, but all “extra” premium stuff will go right into Ultimate.

We are very loyal and grateful to our existing customers. Existing customers can upgrade to Ultimate for just the price difference, which I believe is very fair, because when a completely new customer comes, he can get the Ultimate for the regular price. However, our existing customers have been already using the lower Professional edition for a long time, getting all the benefits, and now they can upgrade to Ultimate for just the price difference, and enjoy Ultimate from now on.

If you are an existing customer, then to get the upgrade, first download the latest version of Swift To-Do List. Once installed and started, you will see a new Upgrade button in the toolbar – click it.

If you are currently trialing Swift To-Do List and want to try the Ultimate edition, then use the menu Help – Trial Edition – Ultimate to switch the trial edition.

OK, but enough with the back-story! What are actually the new features added in the Ultimate edition, compared to the lower editions?

100 extra tree icons

Enjoy 100 extra tree icons available exclusively in the Ultimate edition. This brings the total number of icons available in the Ultimate edition to 244. In another words, there are 70% more icons in the Ultimate edition!

Two-line display of long task names

Tasks that have too long task name to fit into one line are displayed on two lines in the Ultimate edition. This gives you more information about the tasks without the need to resize the Task Name column.

Spellchecker for notes and memos

The Ultimate edition includes a spellchecker that you can use for your notes and memos. It allows you to go through all misspelled words and offer you suggestions. Or, you can enable automatic mode that underlines any misspelled words or grammatical errors. If you right-click such a word, you can choose one of the suggestions or to ignore it. It works very similarly to Microsoft Word.

Multi-level numbered lists (outlines) in notes and memos

In the Ultimate edition, you can create structured multi-level numbered lists very easily, with just a click of a single button in the notes toolbar.

More extra features in the future

We will keep adding other exclusive features only into the Ultimate edition. You will get these as free upgrades if you purchase the Ultimate edition. One such feature will be tables in notes and memos. Also, we would like to improve the spellchecker. It currently supports only English language, but we plan to release a free package of all other languages soon. However, there might be also some really big features added only into the Ultimate edition down the road, such as sub-tasks or custom columns (fields).

Things are going really great over here! We are growing our business and products big time, expanding our website, connecting with other developers and companies, and swimming in praise from Swift To-Do List customers. You can be sure that there will be many extremely exciting things coming soon (such as sync, web-access, mobile web-access, collaboration). We also plan to add a full-blown scheduling calendar and sub-tasks. Onwards!

Related Posts:

• Swift To-Do List 8 launched!
• Coming Soon: New Swift To-Do List 8 with subtasks!
• Overcome procrastination with new Swift To-Do List
• What’s New in Swift To-Do List 7.46
• What’s new in Swift To-Do List 7.30: In-place editing
• What’s new in Swift To-Do List 7.11: Colors!

New Swift To-Do List 7 Ultimate edition released is a post from: Swift To-Do List Blog

Download the latest Swift To-Do List here.

So, what’s the big news? Well, compared to 7.3x, the new Swift To-Do List 7.46 brings you:

Creation of tasks from HTML-only emails

You can now Drag & Drop emails that only have HTML content into Swift To-Do List to create tasks from them. The HTML content will get properly processed and inserted into the task notes, retaining the formatting. See a quick video how to create tasks from emails.

Numbered lists in notes and memos

You can now create numbered lists in task notes and memos, not just bullet lists. There is a new toolbar button that you can use for this, shortcut for it is Ctrl+Shift+N. You can also use the Ctrl+Shift+L shortcut to cycle between list styles (including Roman and alphabetized list style).

Drag & Drop from Word, OpenOffice, WordPad, etc

You can now Drag & Drop stuff from Word, WordPad, OpenOffice Write etc. You can even Drag & Drop tables inside Swift To-Do List now!

Export notes and memos to PDF, DOC, DOCX, ODT, MHT

It is now possible to save (export) notes and memos to PDF, Word 97-2003 (DOC), Word Document (DOCX), OpenOffice (ODT), Web Archive (MHT), as well as into the previously supported Rich Text (RTF), Plain Text (TXT) and HTML formats.

Import notes and memos from DOC, DOCX, ODT, HTML, MHT files

You can import (load) notes and memos from Word (all versions), OpenOffice, HTML (including images) and MHT web archive files now, as well as from the previously supported Rich Text (RTF) and Plain Text (TXT) files.

Paste images into notes

It is now possible to paste images into task notes or memos using clipboard. Just make sure that you have disabled “Paste plain-text using Ctrl+V” in File – Options – Notes. If it’s enabled, you can still paste rich text and images using Ctrl+Alt+V.

Previously, you could insert image only from files using the Insert Image notes toolbar button.

Images in notes and memos are now being printed/exported

One previous limitation in Swift To-Do List was that images in notes or memos were not included in HTML export or printing. This has now changed! All exports and printouts properly contain images inserted into notes.

Smarter default notes font

When the default notes font is changed in File – Options – Notes, the new font will be applied to all notes that use the old default font. So it’s now possible to change the font (name & size) for all your notes that use the default font in just 1 step.

This wasn’t previously possible – already created notes retained their fonts even when you changed the default font.

Move lines up/down in notes and memos

You can move lines up/down in notes with keyboard shortcuts: Alt+Up and Alt+Down. Yes, these are the same hotkeys that you can use to move tasks up/down!

I personally love this feature and use it often. Especially if you work with bulleted or numbered lists in your notes, this will make your day.

Much better Find/Replace window

It supports direction (up/down), and can be left open while you continue working with notes in Swift To-Do List. It also informs you when the search has reached the end of document.

Both Print and Print Preview for notes and memos

The older versions had only Print Preview for notes, but you can now directly print the notes or memos. Additionally, the Print Preview dialog for notes and memos has been greatly improved. It looks great and the preview is sharp. We will improve the main preview dialog for tasks export in the near future, too.

New “Remove Formatting From Selection” notes/memos action

There was just “Remove Formatting From Notes” action, but now you can also remove formatting just from selection. This is useful if you paste some formatted text and want to get rid of the colors or different fonts. There is also a new hotkey for the removal of formatting from selection – Ctrl+Alt+R.

Drag & Drop of text and images inside notes and memos

You can now re-arrange text and images inside your notes and memos just using your mouse – drag & drop.

Better indenting and outdenting in notes and memos

You can now use Tab to indent text or to insert tab character, and Shift+Tab to outdent text or to remove preceding tab character.

Better selection in notes and memos

You can now see text colors and text background colors behind the selection:

That’s not all though!

Other smaller improvements regarding notes and memos -

• Better font dialog which allows you to change only certain font properties
• “Clear Notes” action is now undoable
• “Remove Formatting” action in notes is now undoable and preserves selection
• “Import” and “Append to notes” actions are now undoable
• Hyperlinks can be visited using the Enter key (when the caret is inside them)
• Hyperlinks can be specified for any text (like in Word)
• Hyperlinks can be created for local files, too (but the Attachment feature use more appropriate for this)
• Address of hyperlinks can be easily copied from the right-click menu of the hyperlink
• When task note or memo is exported to HTML, the title tag will now include the task/memo name
• Faster of inserting images into notes and displaying of notes with images
• Improved printing of notes and memos (better formatting)
• Improved behavior of “Insert line” command in notes/memos
• When you create a bulleted list, all lines will automatically get the same indent
• When exporting to HTML, the length of notes is no longer limited
• Nicer task notes/memo panel border

What’s next?

We are still working hard on the online sync feature. It is in beta and the development is going well.

Why is it so important? Well, it allows you all the following:

1. Synchronize Swift To-Do List 7 for Windows between computers
2. Invite other people to collaborate
3. View and edit your tasks using mobile devices; all smart-phones and tablets are supported, including iPhone, iPad, Android devices, BlackBerry, etc.
4. View and edit your tasks using web browsers (like Firefox, Chrome, Safari, Opera, IE) from Windows/Mac/Linux; so you can work with your tasks even on computers where Swift To-Do List 7 is not installed.
5. Merge multiple databases into one
6. Remotely backup your Swift To-Do List data

If you would like to try it, contact us and we will tell you how to enable it.

Other important things that are coming: Sub-tasks, calendar, custom columns (fields) and more. Stay tuned! Year 2012 will be swiftly great.

Related Posts:

• Swift To-Do List 8 launched!
• Coming Soon: New Swift To-Do List 8 with subtasks!
• New Swift To-Do List 7 Ultimate edition released
• Swift To-Do List 10 with scheduling calendar released!
• What we are up to in 2016: Swift To-Do List 10 is coming
• Introducing Swift To-Do List subscription plans

What’s New in Swift To-Do List 7.46 is a post from: Swift To-Do List Blog

Note for Beta/Sync users: We’ve also released a new Beta with corresponding features.

Preview Recurrence

When you are feeling unsure when setting up a recurring tasks, this new feature can be of great help. The Recurrence tab in the Add Task and Edit Task windows now has a Preview link label. When you click it, you will be able to preview the recurrence times of that particular task.

The actual preview looks like this – it lists the next 10 dates when the task is going to recur. If the task will never recur, it will tell you, too.

Recurrence “After Completion”

We’ve added new task recurrence pattern, called “Recur After Completion”. Many of you have requested this kind of recurrence.

Basically, it regenerates the task X days after you’ve completed it.

You can use it in the Recurrence tab of the Add Task and Edit Task windows. As of now, you can configure how many days after the task is set done it should recur, and the ending date of the recurrence. The task always recurs at 5:00 AM.

Example: You create a new task and set it to recur 1 day after completion. You then set it as done later today (complete it). The task will recur tomorrow. And if you set it as done again 15 days after that, it will once again recur the next day. It will keep recurring as long as you keep setting it as done (unless you disable the recurrence).

You can find more info about recurrence (in general) in our Task Recurrence Guide.

Permanently delete to-do lists with Shift + Delete

You can use Shift + Delete in the to-do list tree to permanently delete to-do lists and any tasks in them. The difference between regular and permanent delete is that the permanent delete will not archive the tasks.

You can also use Shift + Delete in the task-view to permanently delete tasks.

Even though it is a permanent delete, you can undo this using the Undo feature.

Also, you don’t need to necessarily use Shift + Delete. You can also just hold down the Shift key, and use the “Delete” toolbar button or menu item.

Install without administrator privileges

The new version also comes with a new installer that doesn’t require administrator privileges. The installation is now even easier and faster. You can now install Swift To-Do List even on a non-admin Windows account.

“Collapse Tree” and “Expand Tree” now undoable

You can now undo the Expand Tree and Collapse Tree actions, using Edit – Undo.

Drag & Drop text into task-view

You can now drag & drop text (eg. from WordPad) into the task-view. This will open the Add Multiple Tasks window, or Add Task window if the text has just 1 line.

You can also paste the text into the task-view – this was possible even in older versions. Remember that the new versions also allow you to drag & drop emails into the task view to generate tasks.

Other fixes

As always, the new version also includes some misc. fixes and little improvements.

Your comments and questions

If you have any comments or questions, don’t hesitate to contact us! Just post in the comments below.

Related Posts:

• What’s new in 7.20: Email reminders, hourly recurrence, Task ID column and more!
• How to create a recurring task and extra tips
• 30-second check: Do you get the maximum from Swift To-Do List?
• Is your to-do list impossible to finish?
• How to use Due Dates in your to-do list correctly
• Endless to-do list

Preview task recurrence, recur tasks after completion, and more in Swift To-Do List 7.33 is a post from: Swift To-Do List Blog

The new version brings you in-place (in-line) editing. In-place editing allows you to edit tasks directly in the task-view, without opening the Edit Task window. Many of you have requested this feature.

Other news: We are still working hard on the online synchronization and sharing feature. It is coming along nicely, and you can expect it soon. Version 7.30 is just a little gift from us to you while you wait.

How to edit task in-place

It’s quite straight forward. It works the same way as in Windows Explorer.

1. Select the task
2. Click the text in the column you want to edit

For example, if you want to change a task priority from “High” to “Low”, then simply select the task, then click the text “High” in the task’s priority column. A drop-down will be shown, allowing you to choose a different priority. Click “Low”. That’s it.

It works the same way for due dates, start dates, time estimates, etc. All editable fields can be edited in-place.

More about in-place editing

You can always use the “Escape” key to cancel the in-place editing, or the “Enter” key to confirm it. You can also simply click somewhere else during the in-place edit – that will confirm the edit as well.

The in-place editing can be undone using Edit – Undo.

If you prefer quicker one-click in-place editing, you can go to Options – Task-View, and check “Single click inline editing”. When it’s checked, you can edit tasks without selecting them first.

Related Posts:

• Swift To-Do List 8 launched!
• Overcome procrastination with new Swift To-Do List
• New Swift To-Do List 7 Ultimate edition released
• What’s new in Swift To-Do List 7.11: Colors!
• Color your tasks in Swift To-Do List – The Definitive Guide
• Coming Soon: New Swift To-Do List 8 with subtasks!

What’s new in Swift To-Do List 7.30: In-place editing is a post from: Swift To-Do List Blog

You can start enjoying the delightful time tracking feature right from your new Swift To-Do List 7.26 that we’ve just released! Hurry up to download it before the raving mobs of other Swift To-Do List lovers clog the download pipes on our servers. (We have gremlins that clean the pipes, but they are sometimes quite lazy. So better don’t risk it and hurry.)

As always, this is a free upgrade for all current users of Swift To-Do List 7.

While the other members of our team are busy cranking out the code for the online synchronization feature (our priority #1), I’ve taken the great joy and privilege to add the time tracking feature that many of you have requested. I’ve tried to keep it simple, but it has many sweet features inbuilt:

The new time tracking is only for the Professional edition, because the Time Spent field is also available only in the Professional edition.

How to use the new time tracking?

It couldn’t be simpler – just right-click any task, then click “Start Time Tracking“.

A floating time tracking window will be displayed. You can easily pause the tracking by clicking the Pause button. You can also right-click the time tracking window to display more options.

Choose your custom theme! Zillions of flavors!

Paint it black or paint it white – it’s up to you to choose the theme for your time tracking window. The default theme uses system colors, but you can choose something more imaginative. Any color, in fact.

Just right-click the time tracking window, and select “Custom Theme…“, then pick any color.

Check out what is possible:

Time tracking explained

Every task has a Time Spent property that you can use to track how much time has been spent. The time tracking window simply periodically adds time to the current value. (You can also display the Time Spent column, using Manage – Columns.)

You can track only one task at a time.

By default, the time tracking window shows time elapsed in the current session (= the time since the window has been opened). However, it can also display the total time spent for the task you track. To display the total time spent, right-click the time tracking window and click “Show Total Time Spent”.

We need your help

We’ve put a lot of effort into the time tracking feature, but it will be perfect only when you think it is perfect. So please let us know how we can improve it further.

Post your feedback in the comments of this post or let us know directly at support@dextronet.com. Thanks!

Related Posts:

• Overcome procrastination with new Swift To-Do List
• Swift To-Do List 8 launched!
• Coming Soon: New Swift To-Do List 8 with subtasks!
• New Swift To-Do List 7 Ultimate edition released
• What’s New in Swift To-Do List 7.46
• Preview task recurrence, recur tasks after completion, and more in Swift To-Do List 7.33

What’s New in 7.26: Time tracking! Yes! is a post from: Swift To-Do List Blog

New Swift To-Do List, version 7.25 is here! This update brings some significant enhancements. You can download it here.

Import Wizard

Universal Import Wizard is the biggest new feature. You can import tasks from Outlook, Lotus Notes, Excel and many other programs, including Task Merlin, VIP Organizer, MyLifeOrganized, and more.

You can even import data from many web-apps including Toodledo and our own web-based application Swift To-Do List Online.

The Import Wizard can import any CSV/TSV/TXT file (comma separated, tab separated, plain text). Because many applications support export to CSV, it is now possible to easily import data from them into your Swift To-Do List.

You can find the Import wizard under File – Import Wizard:

The Import Wizard has just 4 steps:

1. In the first step, you select the file to be imported.
2. In the second step, you can configure the file format – which is usually not needed.
3. In the third step, you specify what fields to import (also usually not needed).
4. In the final step, you select the target to-do list, where the imported tasks will be placed.

Because you can import multiple files into one Swift To-Do List database, you effectively merge data from multiple organizers into a single Swift To-Do List database.

Some screenshots of the Import Wizard:

Improved Batch Edit – New Item

The Batch Edit for Priority, Type, Context, Status and Assigned To has just gotten a big upgrade. You do not have to select only from existing items, but you can choose to create a new Priority/Type/Context/(…). It looks like this:

Improved Batch Edit for due date and start date

Batch editing of due dates and start dates has now improved “Quick Dates” feature. The window can be expanded/collapsed, and 9 presets are presented:

Notes “Export To File” feature improved

When you are exporting notes to a file, the default file name will be the name of the task that the notes belong to. A little time-saver.

Faster mouse wheel scrolling, immediate closing of reminder window

Another little time saver. When you scroll the task-view using mouse wheel, it will scroll 3x faster now (but not too fast, don’t worry!). The speed is now comparable to scrolling speed in Windows Explorer, so all is good and jolly. The old version has scrolled only by a single task on each mouse wheel step, which required a bit of patience if you had a long task list.

Reminder window is now closing immediately.

Some small fixes

There were some rare issues reported by our users, so we’ve taken care of them. We love our users and we listen to them. But you know that already, don’t you?

Online synchronization underway

We are still working on the online synchronization as much as we can. The first beta is coming soon.

Related Posts:

• Turn emails into tasks – just drag & drop them into Swift To-Do List!
• How to attach emails from Outlook to tasks (Video)
• Swift To-Do List 7.10 released: Embedded file attachments, attach emails to tasks, and more
• Coming soon: Attach emails, embed file attachments
• Swift To-Do List 8 launched!
• Coming Soon: New Swift To-Do List 8 with subtasks!

What’s New in 7.25: Import Wizard, better Batch Edit, more is a post from: Swift To-Do List Blog

Version 7.242 brings you:

• Graphical percent done progress bars in the task-view with customizable color
• Ability to hide any column by right-clicking it
• Ability to import data from our Tree Notes (Use File – Advanced – Import Tree Notes 1 Database…)
• Multiple minor fixes
• Updated help file

Percent done progress bar

This is how the percent done column looks:

Custom colors in the percent done column

As always, you can customize the color used in the Percent Done column. You can also turn off the colors if you wish. There are endless flavors to choose from:

New right-click column menu

You probably know that you can right-click any column to display a popup menu. So far, the popup menu has contained only two items: Manage Columns and Reset Columns. Now it also contains a new item: Hide This Column, depending on which column you have clicked. This allows you to quickly hide any column. (The “Name” column can’t be hidden).

The new popup menu looks like this:

Related Posts:

• Swift To-Do List 8 launched!
• Coming Soon: New Swift To-Do List 8 with subtasks!
• Overcome procrastination with new Swift To-Do List
• New Swift To-Do List 7 Ultimate edition released
• What’s New in Swift To-Do List 7.46
• Preview task recurrence, recur tasks after completion, and more in Swift To-Do List 7.33

What’s New in 7.242: Percent Done bars, Tree Notes import, more is a post from: Swift To-Do List Blog

To keep the program simple, we’ve removed hourly and daily reminders – you can use recurrence for the same purpose. Your existing reminders will be automatically converted to recurrence (if possible).

More detailed information about the new features follows.

Hourly task recurrence

Hourly task recurrence allows you to make a task recur every X hours, or X minutes. You can specify if you want it to recur only when the program is running, and the time from which it recurs. The time can be absolute (Eg. 4:00 PM), or relative (“From now on, and then from the next program start”).

Hourly recurrence completely replaces the hourly reminder feature. Hourly recurrence has far greater flexibility.

Email reminders and email recurrence notification

If you have Professional edition, you can now receive reminders and recurrence notifications via email. All emails are sent directly from the program, so the email reminders work only when the program is running and you have correctly set the outgoing mail server (SMTP).

In case of email reminders, normal reminder window will be still displayed.

Emails are sent only if you check “Send me also email reminders” in the Reminder tab of the Edit Task window, or “+ Email me” in the action configuration of recurrence (in the Recurrence tab). You have to do this for each task individually.

Reminders before due date and start date

Before version 7.20, you could set any custom reminder, sure. But there were also due date and start date reminders. However, you could only set reminders on due date or start date. Some of you have requested the ability to set reminders before due date, so we’ve added it! But not only that, you can now have both reminder on due date and at the same time a reminder before the due date. (Same goes for start date).

You can now easily set reminders like “3 days before due date”.

Ability to edit snoozed reminders

This feature is long over-due. When you snooze a reminder, it will show up in the Edit Task window when you later edit the task. You can then edit the reminder or disable it just like a common simple reminder.

New Task ID column + ability to find tasks by ID

Some of you have requested a “Task ID” column that displays a unique number identifier of the task. We’ve added this column. You can display it using Manage – Columns…. All task IDs remain constant for your tasks.

You can also easily find tasks by ID. Open the Find Tasks window (eg. using Edit – Find Tasks), and enter ID=number, or ID:number (or just ID number) as the search term.

Smarter task recurrence

This is basically a fail-safe for “duplicate” recurrence that is supposed to happen multiple times at once. It makes sure you are not flooded with recurred tasks when you haven’t been using the program for a while.

For example, if you were on holiday and haven’t started Swift To-Do List for 2 weeks, you will not find 14 new copies of each of your daily recurring tasks in your to-do list. Instead, Swift To-Do List will ask you for each task if you really want it to recur 14 times, or just once (or not at all). Just like this:

What’s next?

We will now focus on automatic online synchronization between computers. It will take us some time, but it is absolutely the most important update. This will also allow us to introduce mobile and web access to your tasks soon, and much more.

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• Preview task recurrence, recur tasks after completion, and more in Swift To-Do List 7.33
• How to attach emails from Outlook to tasks (Video)
• Swift To-Do List 7.10 released: Embedded file attachments, attach emails to tasks, and more
• Swift To-Do List 8 launched!
• Coming Soon: New Swift To-Do List 8 with subtasks!
• Overcome procrastination with new Swift To-Do List

What’s new in 7.20: Email reminders, hourly recurrence, Task ID column and more! is a post from: Swift To-Do List Blog

Behold: New custom task-coloring!

Version 7.11 brings completely redesigned and improved task-coloring functionality:

You can now color tasks by:

• Priority
• Status
• Type
• Assigned To
• Context

New task-coloring options

But not only that! You can now choose what gets colored:

1. The relevant column (eg. Priority column for priority coloring)
2. Whole row (= all columns)
3. Or, you can color just task names

This allows a lot of combinations! This feature brings a lot of flexibility and customization goodness.

New color picker

That’s not all though – we’ve also improved the color picking window. It is now full of pleasant, uplifting, bright colors, carefully chosen by hand. Black text is readable and looks good on these colors. You can also define your custom colors, of course.

Aren’t we great? :-)

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• Is your to-do list impossible to finish?

What’s new in Swift To-Do List 7.11: Colors! is a post from: Swift To-Do List Blog

Supported email clients include Outlook, Windows Live Mail, Mozilla Thunderbird, The Bat! and possibly others – please let us know if your email client is not on the list. PocoMail is not supported, as it doesn’t support drag & drop between applications.

Basically, all you have to do is to drag & drop the email message into Swift To-Do List. You can drop it in the Notes panel or Attachments panel.

This video will show you how easy it is to attach an email to a task in Swift To-Do List. (Click “Play”)

You can also drag & drop calendar items and tasks from Outlook the same way.

To learn more about embedded file attachments, see the previous post “Swift To-Do List 7.10 released: Embedded file attachments, attach emails to tasks, and more“

Related Posts:

• Swift To-Do List 7.10 released: Embedded file attachments, attach emails to tasks, and more
• Turn emails into tasks – just drag & drop them into Swift To-Do List!
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• Overcome procrastination with new Swift To-Do List
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How to attach emails from Outlook to tasks (Video) is a post from: Swift To-Do List Blog

You can download the new version. As always, this upgrade is free for users of version 7.

Embedded file attachments

You can now store files directly in the Swift To-Do List database (.stdl)! Versions prior to 7.10 supported only shortcut file attachments, that linked to the actual file. Version 7.10 allows you to add both shortcut and embedded attachments. So you can always decide if you want to store the actual file in your database, or just have a shortcut to it.

Embedded file attachments have some advantages over file shortcut attachments:

1. When you copy the database to another computer, the attachments are copied as well, because they are all stored in your database (which is a single .stdl file)
2. When you backup your database, the attachments are backed up as well
3. If you lose the files, you can restore them from your database
4. If your database is encrypted, the embedded attachments are encrypted as well

They also have one disadvantage: They make your database file significantly larger. Although all embedded attachments are automatically compressed, having many embedded attachments can quickly make your database file quite large. That is usually not an issue, unless you have really large attachments.

Clipboard is of course supported: You can copy & paste the embedded attachments just like regular attachments.

Converting file shortcut attachments to embedded file attachments

Adding new embedded attachments is obvious and simple. How about converting existing shortcut attachments to embedded? Well, it’s simple as well!

All you have to do is to right-click the file shortcut attachment, and click “Make Embedded”:

The attachment will be automatically converted to embedded attachment and stored in your database.

Save As (another new feature)

As you can see on the previous screenshot, you can now also right-click any attachment (both embedded and shortcut) and use “Save As”. This allows you to save copies of the files to a specified location. You can even use this for multiple attachments at the same time.

Opening and editing embedded attachments

You can open the embedded attachments just like shortcut attachments. However, there is a significant difference: Because the embedded attachments are stored in the Swift To-Do List database, they must be unpacked into a temporary location first.

When you open an embedded attachment, it will be automatically unpacked into a temporary location and opened from that location. If you then change the file (for example, when you edit a Word document or .txt file), Swift To-Do List will detect the change, and ask you if you want to bring the changes back into the database – if you select Yes, the attachment will be re-embedded into the database and thus updated from the temporary location.

New Options related to attachments

There are two new options related to Attachments, in Options – Notes:

If you check “Embed attachments by default”, all pasted / dropped files will be automatically embedded.

By default, files over 6 MB display a warning about their size. You can disable the warning using the second option.

Attach emails from Outlook, Thunderbird, The Bat! and other email programs

This is extremely useful and exciting new feature. I’m going to write a separate blog post about it. But basically, you can now just drag & drop emails from most email programs into the notes and attachment panels in Swift To-Do List. We’ve tested it with Outlook, Mozilla Thunderbird, The Bat! and Windows Live Mail. PocoMail unfortunately doesn’t support communication with other programs.

All email messages are added as embedded file attachments, so you can work with them even if you do not have the original email message stored on the computer from which you are running Swift To-Do List.

If you open the attached email message, it will be opened in your default email client.

If you are using Outlook, you can even drag & drop calendar items and Outlook tasks to attach them to your tasks in Swift To-Do List.

We’ve published a blog post about attaching emails that includes a video.

Additional information for advanced PC users

Embedded attachments are super-smart:

Embedded files are automatically compressed. If the file is already compressed, Swift To-Do List will not compress it again, so you don’t have to wait unnecessarily. The detection is based simply on file extensions (eg. Swift To-Do List does not compress embedded mp3 files and zip files, as they are already compressed).

Duplicate attachments are automatically detected, and stored only once in the database. You will still see them attached to the tasks that you attach them to, but the actual data is stored only once. This allows you to quickly copy tasks with attachments, without waiting or worrying about the size of your database.

Also, if you edit one of the duplicate attachments, the changes will be saved only to the attachment that you edited and 2 different files will be stored in the database from that point on.

We’ve decided to put a limit on the maximum size of a single attached file: 240 MB. This is because extremely large attachments could slow the program down.

More new features coming

We are already working on another update with useful new features and improvements.

The most important thing that we are working on is an online synchronization feature, that will allow you to easily synchronize Swift To-Do List between computers with a single click. However, this will take us some time (2-3 months at least).

Related Posts:

• How to attach emails from Outlook to tasks (Video)
• Turn emails into tasks – just drag & drop them into Swift To-Do List!
• Coming soon: Attach emails, embed file attachments
• Overcome procrastination with new Swift To-Do List
• What’s New in 7.25: Import Wizard, better Batch Edit, more
• What’s new in 7.20: Email reminders, hourly recurrence, Task ID column and more!

Swift To-Do List 7.10 released: Embedded file attachments, attach emails to tasks, and more is a post from: Swift To-Do List Blog

We are planning to release version 7.10 of Swift To-Do List in about a week. It will come with interesting new features.

Attach emails from Outlook (or other email programs)

Many users have requested this feature, and we listened! You will be finally able to drag & drop emails from Outlook (and other email programs) into task notes/attachments area in Swift To-Do List to attach them. This will store a copy of the email right in the Swift To-Do List database. You will be able to double-click it to open it again in Outlook (or other email program that you use) and reply to it, etc.

But that’s not all! Because we’ve made this feature very flexible, you can also attach calendar items, tasks and contacts from Outlook. You can also attach many different things from various other programs that have good drag & drop support (eg. many Microsoft Office programs, like OneNote).

Embed file attachments (= store files in Swift To-Do List)

Currently, all file attachments are shortcuts only. Therefore, these attachments don’t work if you carry your task database to another computer. Well, the version 7.10 will allow you to store files right in your task database (the .stdl file). This will make it easy to have all the relevant things in one place – tasks, notes, and now files attached to your tasks!

The biggest advantage is that if you carry the database to another computer, you still have the attached files readily available. Also, if you lose the files – you will have their copy in the database.

Other new features

We are also working on many other new features and improvements. I will talk about them later. The most important one is easy online synchronization (coming in 2-3 months). Feel free to send us your feature requests – we are always counting votes to prioritize our work.

Related Posts:

• Coming Soon: New Swift To-Do List 8 with subtasks!
• How to attach emails from Outlook to tasks (Video)
• Swift To-Do List 7.10 released: Embedded file attachments, attach emails to tasks, and more
• Overcome procrastination with new Swift To-Do List
• What’s New in 7.25: Import Wizard, better Batch Edit, more
• What we are up to in 2016: Swift To-Do List 10 is coming

Coming soon: Attach emails, embed file attachments is a post from: Swift To-Do List Blog